Resource Planning Template Excel Microsoft Download
This Resource Capacity Planner template is designed to determine the available resource capacity, compare with demand and identify surplus/deficit in capacity. It also allows us to modify the resource availability or demand (to meet our objectives) and see impact of the changes instantly. This workforce planning tool can be used in different contexts. For example, a HR manager or a team manager can use this to plan capacity of the team every month and hence determine how much work can be taken up and fulfilled. A project manager who is working on a multi-month-long project can plan the resource capacity of the project for the entire duration. This can also be used outside corporate environments wherever you want to compare demand vs capacity.
Resource Planning Template Excel. You can download the Excel Resource Planning Template and Enter the Data in the Data Sheet.Resource Allocation Template Excel.
The template can also be used for non-human resources as well, for example, machines’ capacity in an industrial setup. Simplified Data Entry The capacity planner template is designed to be very simple and easy to use. You will enter the basic settings in the SETTINGS sheet. Settings – Planning Period, Weekends and Holidays Planning Period You can set the planning period by entering a Start Date and End Date.
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The template allows a maximum of 2-year planning period. Weekends You can choose which weekdays are weekends from the list of options available. The template will set the availability of resources to 0 by default. Holidays You can enter your company holidays and the template will set the availability of resources to 0 by default. Each holiday has to be entered individually. Projects You can enter the list of projects. The template can handle multiple projects.
Settings – Projects Skill Groups You can enter the list of Skill Groups. Skill Group (in other words, called as Resource pool) is how you can group resources for planning. For example, you may have 3 resources who are skilled in Marketing. Marketing is the skill group in that case and if you have demand for marketing work, all the three resources have the skills to complete the tasks. Settings – Skill Groups Resources The template uses the term ‘Resource’.
The most commonly used resource in most scenarios is the human resource (can be called as Employee). But a machine could be a resource too. Hence instead of using ‘Employee’, the term ‘resource’ is generally used. You can enter resources and their standard availability in the RESOURCES sheet. Resources Data – Standard Availability and Assignment to Project and Skill Group • Resources can be hired anytime and similarly resources may leave a company anytime. The template will assign 0 availability before start date and after end date of each resource. • Standard working hours for each weekday can be entered for each resource.
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